Tool · Document management
Every document, in its place, from application to last payment.
IDs, income proofs, contracts, appraisals, guarantees and signed promissory notes, in one file per customer and per loan. Each product asks for exactly the documents it needs, your team can ask for a correction in one click, and every version is kept, from your team's signature to the customer's.
Why it matters
Documents live everywhere.
Email attachments, WhatsApp photos, shared drives and paper folders.
Fixing a document means chasing people.
A blurry ID or an outdated statement turns into days of emails and calls.
Nobody knows which version counts.
Contracts and policies change, and proving which version the customer signed or accepted takes days.
What it does
A checklist per product
Each loan product asks for its own documents, and each file shows at a glance what's received, approved, missing or waiting for a correction.
Products
Required documents · Vehicle loanLive
LN-40218 · Carlos P.1 correction
Proof of income waiting for a correction · promissory note missing
LN-40225 · Diana R.Complete
5 of 5 approved
LN-40229 · Jorge L.In review
2 received, waiting for review · 1 missing
or browse
Arrived today4 documents
Review · Proof of income · LN-40218Correction requested
v1 · uploaded Mar 3 from WhatsApp
Reason sent to the customer
This statement is older than 30 days. Please upload this month's.
What happens nextAutomatic
Notification sent to Carlos P. with a link to the documents stepMar 5 · 09:02
Carlos P. opened the link and went straight to proof of income09:40
Version 2 uploaded, the rest of the file unchanged09:41
Approved by L. Torres · the file updates on its own10:05
Contract · LN-40218Signed by both
Both versions stay in the file, each with its date and who signed it.
Data-processing policy · Carlos P.Accepted
Proof of which version the customer accepted, and when.
Vehicle loan contract
LN-40218 · Carlos P. · $62,000,000 · 60 months
Signatures · LN-40218Signed by both
M. Gómez signed for YourBrand · version 110:22
Contract and promissory note sent to Carlos P.10:23
Carlos P. signed the contract · version 218:12
Carlos P. signed promissory note PN-7712018:13
Both versions stored with loan file LN-4021818:13
History · ContractLogged
Signed by M. Gómez, version 1Mar 6 · 10:22
Signed by Carlos P., version 2Mar 6 · 18:12
Approved by L. Torres, operationsMar 6 · 18:30
Viewed by the audit teamJun 12 · 09:15
Visible to credit, operations and audit roles only
How it works
Signed promissory notes can also go into central custody.
See digital notes and custodyAI in this tool
Documents checked as they arrive. AI verifies ID documents and flags files that look altered or don't match the applicant.
Use it with Cowally, or on its own.
Use it from the back office, connected to every other part.
Your developers plug it into your own product.
See API By MCPYour people and AI agents reach it, with roles and rules.
See MCPQuestions about document management
Yes. You set the checklist for each loan product.
Yes. They get a notification and a link straight back to that step.
Yes. Every version is kept with its date and who created or signed it.
Yes, with electronic signature, by your team and by the customer, and every signed version is stored with the loan.
Only the people whose role allows it, and every view and change is recorded.
See a complete loan file, without the folders
In one session we'll set up the checklist for one of your products and follow a file through a correction and two signatures.